Built with Ohio educators
Every form, ratio alert, and lesson-plan tool was shaped alongside licensed directors in Columbus, Cleveland, and Cincinnati. We speak your daily reality — naps, JFS 01234, the ODJFS surprise visit.
01 · Core promise
·Built for Ohio-licensed centers live
The calm ops system for Ohio childcare.
One calm workspace to run a licensed Ohio center — enrollment, attendance, billing, lesson plans, and every ODJFS form in one place.
Independent software for childcare operators. Not affiliated with, endorsed by, or funded by the State of Ohio, ODJFS, or the Ohio Department of Children & Youth.
Built to pass audits
Every ODJFS form
SOC 2 ready
HIPAA-grade
childcheckoh.com/dashboard
Live ratio · Toddler A
OK1:7
OAC 5101:2-12-18
Today
Check-ins · Columbus
47/52
+43
JFS 01234
e-signed by parent
12s ago
Purpose-built around Ohio rules — Columbus · Cleveland · Cincinnati · Toledo · Akron · Dayton · Youngstown
ODJFSOhio Dept. of Children & YouthOAC 5101:2-12Ohio ELDSDCY 01281 PlaygroundJFS 01234 Enrollment
18+
ODJFS & DCY forms pre-built
5101:2-12
OAC chapters supported
12
Staff-file checklist items
24/7
Audit-ready paperwork
Why Ohio directors choose ChildCheck
Early-childhood ops, taught by the classroom.
We don't think of child care as "a business vertical." We build for small, licensed programs who know every child's middle name — and still need to pass an ODJFS inspection on a Tuesday afternoon.
Inspector-ready, always
Ratios, staff training expiries, playground inspections, and attendance PDFs stay audit-current on their own. When an inspector walks in, you already have the paperwork.
02 · Core promise
More minutes with kids
Automating enrollment, billing, and parent updates gives lead teachers back 6–9 hours a week — more lap-time reading, less spreadsheet evenings.
03 · Core promise
Grows with your program
Whether you're a one-room home or a 4-location academy, the same workspace scales. Add classrooms, staff, and centers without relearning the tool.
04 · Core promise
“Our staff stopped staying past 6 to finish paperwork. The JFS 01234 signed itself, the attendance printed itself, and our last ODJFS inspection took a fraction of the usual time.”
Everything a center needs
One calm operating system.
Replace the spreadsheet mess, paper binders, and four different apps with one Ohio-native platform.
Digital Enrollment & E-Sign
Every Ohio enrollment form pre-built. Parents sign on their phone, documents file themselves.
Parent App
Daily reports, photos, messages — one quiet feed for families.
Staff App · GPS Clock-in
Geo-fenced clock in/out. Timesheets ready for payroll.
Ratios, Attendance & Classrooms
Live OAC 5101:2-12-18 ratio monitoring. Alerts before you ever slip out of compliance.
Licensing File
Upload Fire Drills, Health Inspection, Food Service, Occupancy, Insurance — every operating document with live expiry alerts.
Billing & Automated Payments
Recurring tuition, late fees, subsidy reconciliation — ACH + card via Stripe.
Lesson Plans & Curriculum
Aligned to Ohio Early Learning & Development Standards (ELDS).
Real-time Center Dashboard
One calm glance at ratios, attendance, revenue, and staffing.
Multi-location
Roll-up reporting for 2 to 200 centers across Ohio.
Ohio Compliance Module
Every form. Every ratio.
Audit-ready by default.
ChildCheck is built around Ohio Administrative Code 5101:2-12 and the Department of Children and Youth (DCY / ODJFS). Forms come pre-filled, ratios update live, and you are never more than one click from a clean inspection.
OHIO
JFS 01234
Child Enrollment & Health Information
OHIO
JFS 01236
Medical/Physical Care Plan
OHIO
JFS 01217
Request for Administration of Medication
OHIO
DCY 01250
Plan of Operation for Child Care
OHIO
DCY 01276
Health Training Documentation
OHIO
DCY 01299
Incident / Injury Report
OHIO
CCU-202
Fire Drill Log
OHIO
CCU-204
Daily Sign-In Sheet
OAC 5101:2-12-18 · Appendix A
Maximum Staff-to-Child Ratios
| Age Group | Ratio | Max Group |
|---|---|---|
| Infant (< 12 mo) | 1 : 5 | 12 |
| Young Toddler (12–18 mo) | 1 : 6 | 12 |
| Older Toddler (18–30 mo) | 1 : 7 | 14 |
| Preschool (2.5–3 yrs) | 1 : 10 | 20 |
| Preschool (3–4 yrs) | 1 : 12 | 24 |
| Preschool (4–5 yrs) | 1 : 14 | 28 |
| School-age (5–11 yrs) | 1 : 18 | 36 |
Source: Ohio Admin. Code 5101:2-12-18 · childcarepolicy@childrenandyouth.ohio.gov
2-minute check
Calculate your Ohio compliance risk.
Seven quick questions against ODJFS / DCY licensing requirements. Get a personalized risk score and your top three gaps — emailed to you instantly.
No spam. We use your email only to send your report.
Ready? Takes ~ 2 minutes.
Covers JFS 01234, OAC 5101:2-12-18 ratios, DCY 01299 incident reporting, fire drills, staff training, and audit-readiness. Based on actual Ohio licensing citations.
One product, three experiences
Parents, staff & owners — each in their lane.
Good morning
Mia's day
M
Now · 10:42
Mia started circle time with Ms. Danielle.
New photo added
09:18
Nap 1h 22m
13:04
Teacher note · nutrition
12:10
Tuition · Mar
$820.00
A calm feed. One tap to pay. Zero guesswork.
Parents get the updates that matter — photos, nap times, meals, messages — without the chatter. They also sign enrollment, pay tuition, and reply to teachers from one screen.
- Push notifications you can actually trust
- Secure messaging with teachers
- ACH & card auto-pay via Stripe
- E-sign JFS 01234 & annual updates
How it works
From binder chaos to calm — in four steps.
01
Onboard in a weekend
Our Ohio team migrates your families, staff, and active JFS 01234 records. You keep working.
02
Turn on the modules you need
Enrollment, billing, parent app, staff app — go live one at a time or all at once.
03
Stay audit-ready automatically
Ratios, forms, training logs, and incident reports file themselves in the right place.
04
Grow without re-buying software
Add a second location — or a tenth — without a new license or re-implementation.
Voices from the field
Directors who traded paper for peace.
Anonymous feedback from licensed Ohio directors we partner with during product design. Names and centers withheld by request.
“Having every JFS 01234 signed, dated, and filed in one place changed how we walk into inspections. We stopped worrying about binders.”
A director in Franklin County · licensed for 52
“GPS clock-in for teachers and live ratios on my phone mean I'm not driving between centers with a clipboard anymore.”
A 3-location owner in the Miami Valley
“Billing reconciliation used to eat a full weekend every month. ChildCheck turned it into a Monday-morning coffee break.”
An administrator in Hamilton County
ChildCheckOh is independent software. Nothing on this page is an endorsement by any government agency. All quotes are anonymised and shared with the director's written consent.
Pricing
Plain pricing. Ohio centers only.
Flat monthly subscription, no setup fees. Cancel anytime from your PayPal account.
Starter
$299/mo
Single center · up to 60 children
- Digital enrollment + DCY 01234 e-sign
- Parent app (messaging, photos, daily reports)
- Attendance & ratio tracking (OAC 5101:2-12-18)
- Up to 5 staff accounts
- Email support
Most popular
Growth
$499/mo
Single center · up to 100 children
- Everything in Starter
- Staff app with GPS clock-in
- Billing & invoicing automation
- Lesson plans aligned to Ohio ELDS
- All ODJFS forms library (JFS + DCY + CCU)
- Unlimited staff accounts
- Priority chat support
Secure recurring billing by PayPal · Cancel anytime · Need a custom plan? Talk to us.
Questions
The ones directors ask first.
Book a demo
See ChildCheck on your center's data in 15 minutes.
Tell us a bit about your center. An Ohio-based onboarding specialist will walk you through ratios, forms, and billing — using examples from centers like yours.
- Live OAC 5101:2-12-18 ratio walkthrough
- JFS 01234 e-sign demo with a sample family
- Billing + Stripe auto-pay in action
- Q&A with an Ohio childcare specialist